Terms and Conditions of Venue Hire
For your information, all bookings of Tower Hill are subject to the below Terms and Conditions being accepted.1. The following terms and conditions shall apply to any contractual arrangement between The Corporation and the Hirer relating to the hiring out of rooms, facilities and equipment at Trinity House ("the Contract").
2. All the terms of the Contract are set out in this document, which shall prevail over and supersede any other terms referred to in correspondence or elsewhere or implied by trade, custom, practice or course of dealing. No variation or waiver of any of the Terms of this Contract shall be binding on The Corporation and The Hirer unless it is made in writing and signed by The Corporation and The Hirer.
3. Except where the Hirer has an approved credit account, all booking requests must be confirmed in writing. No binding contract for the hire of facilities and equipment shall exist until The Corporation has issued its written confirmation of booking.
4. A deposit of half of the hire charges is payable within 5 working days of the date of The Corporation's written confirmation of booking or no later than four weeks before the date of the hire. The balance of such charges shall be payable within 28 days of the date of the function in question. Any amounts payable under this Contract which are not paid on the due date shall bear interest at the rate of 2 percentage points above the base rate of Barclays Bank plc. at the time the amount became payable.
5. The Hirer will advise The Corporation in writing of the identities of all suppliers of goods and services, approximate delivery times and any third parties, agents or contractors. Unless otherwise approved by The Corporation, the Hirer must appoint a caterer from The Corporation's list and for the avoidance of doubt the caterer will be deemed to have been engaged by the Hirer.
6. Provisional booking requests may be accepted by The Corporation and may be held for a maximum of 14 days. However, if The Corporation receives a firm booking request from another hirer for a day on which a provisional booking has been made, The Corporation will ask for written confirmation of the event at that time from the original hirer and, unless this is given within 48 hours, the day will be given to the new Hirer.
7. The Hirer shall be responsible for paying all charges arising out of the booking including any cancellation fees.
8. Cancellation fees shall be payable either by way of adjustment to the deposit paid or by invoice.
The following cancellation charges apply to all firm bookings:
(a) if cancelled more than eight weeks before the event, we will charge a £150.00 administration fee.
(b) if cancelled more than four weeks before the event 25% of the scheduled price of the hire.
(c) if cancelled less than four weeks before the event, no deposit refund.
9. The Corporation reserves the right to cancel the booking upon immediate notice if the holding of the event is prevented by reason of circumstances beyond the control of the Corporation. The Corporation will attempt to give as much notice as possible but in no event shall it be liable for any loss or damage arising from the cancellation.
10. Prices quoted are exclusive of VAT which the Hirer shall pay to The Corporation in addition, where due. The Corporation reserves the right to alter prices or other details without notice. However, once the Corporation's written confirmation has been issued, prices quoted will be honoured.
11. Except to the extent that it is liable under the Occupiers Liability Act 1957 or any statutory re-enactment or amendment of it and except in cases of death or personal injury caused by its negligence, The Corporation shall not be responsible for any loss or damage to any property arising out of the holding of a function, or for any loss due to any breakdown of machinery, failure of supply of electricity or telephone, leakage of water, fire risk, Government restriction, or Act of God which may cause The Corporation's premises to be temporarily closed, or the function interrupted.
12. The Hirer shall indemnify The Corporation in full for any damage caused to The Corporation's property by the Hirer, its employees, agents or contractor or any equipment or exhibits brought on to the premises and shall indemnify The Corporation in particular against all liability arising from the Hirer's acts or omissions under the Occupiers Liability Act 1957 or any statutory re-enactment or amendments of it.
13. The Hirer shall be liable for any loss or damage which may be incurred by the Hirer or any person or persons in his employ or any person or persons in his party.
14. The Hirer and their guests shall vacate the premises not later than the time agreed in the confirmation letter. Failure to do so may result in an extra charge being levied to the final account, for each hour or part thereof, beyond the agreed time.
15. The Hirer (or their agents) shall ensure that no later than one hour after the end of the function, all subcontractors have left the premises removing all rubbish and leaving food preparation and service areas clean and tidy and fit for immediate use and occupation. Failure of any such subcontractors to comply with this requirement may result in an extra charge being levied to the final account for each hour or part thereof beyond one hour after the end of the function.
16. This contract is to be governed and interpreted in accordance with English law.
The Terms and Conditions can be downloaded here.
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